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The Guiliano Law Firm, P.C. does not retain original client documents. In connection with the investigation of any new matter, potential clients are permitted to send us original documents, as long as they are transmitted by a secure and trackable means. Potential clients are also urged, where possible, to send documents and their New Client Questionnaire, for our review by e-mail or via electronic means, including by facsimile or telecopier, which are received and stored in our office electronically.
Upon the completion of any case, all documents belonging to the client are returned to the client.
We do not typically maintain or physically store any documents (including our work-product) after a period of four years elapses from the final resolution of any matter.
Securities arbitration and litigation in general is a very document or paper intensive process. In connection with discovery, it is not uncommon that we receive from the Respondent brokerage firm thousands of pages of documents. We uniformly accept the production of these documents electronically on Compact Diskette in an acceptable Adobe.pdf format.
It is also not uncommon that our clients, in performing upon their discovery obligations, and in providing us with important documents relating to their case, also provide to us thousands of documents.
Rather than having these documents copied, sequentially Bates stamped or numbered, copied again with the sequential numbering, and then transported to the opposing party, these documents are scanned or imaged, assigned sequential numbers or Bates stamps, and produced on Compact Diskette. Not only does this significantly reduce our copy costs, our transportation costs, and storage costs, it also substantially helps the environment.
In addition, since many clients do not have full copies of all documents that they may have received from their brokerage firm, the imaging of these documents on Compact Diskette allows us to provide copies of these documents, upon written request, to our clients, for their records, at little or no cost during or upon the termination of their case.
In addition, all Statements of Claim are presently filed with FINRA, on-line, thereby eliminating the need to make multiple copies of these documents for production to the opposition by mail or other means. While we maintain physical copies of all documents and pleadings in every case, most law firms representing Respondents also transmit many documents to us by electronic means, including electronic mail, or facsimile.
Moreover, during the course of any arbitration proceeding, certain important documents, such as Answers, Discovery Requests, Discovery Objections, Scheduling Orders, Motions, Responsive Motions, and Briefs, including Pre-Hearing Memoranda, xan be transmitted to our clients should they elect or agree to receive these forms of communications by such means. The communication and transmission of these documents electronically, or by electronic mail, or e-mail, delivers these documents without instantly, and also significantly reduces our reproduction costs and transmission costs. It helps the environment and also helps reduce the cost of litigation.
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